Tuesday, 26 January 2016

02_seva creation

SEVA CREATION

You will be able to see ‘SEVA CREATION’ option on your screen only if you have been authorized to do so. Currently Upasana Kendra Pramukh / Uppramukh Sevaks and different committee members of the organization have been given access rights of seva creation.

To create New Seva, Click on Request button on the left side of the screen below - No.5 as shown below. Then you click on No.5 B “NEW SEVA” button.


When you click on NEW SEVA, you will see a screen showing BHAKTI SEVA REQUEST (No. 5B1). Click on the circled word, ‘ADD NEW REQUEST’.


Now you will get to see below screen.


1) Now you may select the MAIN PROJECT, SUB PROJECT OR BHAKTI SEVA TASK for the seva which you require to create.
2) Then select the Upasana Centre through which this seva will be performed.
3) Select ‘Initiated by’ option to decide whether the seva is performed by an Upasana Center or Purushartha Mandalam Kalash.
4) It’s important to mention the address of the seva venue.
5) It is mandatory to state the time duration chosen to do the bhakti seva and the date of commencement & completion of the seva.
6) Then, for a particular seva you have to select the seva claim coordinator (seva claim recommender) and seva claim approver who would recommend and approve the currency claims after approval of seva. For this click on the links, ‘ADD CO-ORDINATOR’ / ‘CLAIM APPROVER’. You can appoint more than one seva claim recommender / seva claim coordinator for the seva you are creating.
7) You will get to view number of tulsipatras allotted to selected seva when you click on the link named ‘click here to view tulsipatra allocations for selected seva’ provided at the end of screen.

Let us now understand how to add seva claim coordinators. (ADD COORDINATOR)
1) Here, you need to search the user of chandika currency system.  The one you choose as a Seva Co-ordinator has to be a USER of Chandika Currency System.
If you want to nominate any Shraddhavan as a co-ordinator, you may search for his/her name, surname, Upasana Centre, e-mail address, and the designation / user type of the Shraddhavan by clicking on USER TYPE (No. 5B3)
For Example: A search for a Shraddhavan named Nandan Bhalwankar, has been shown for SEARCH with rows for his name and surname.


After filling in the required option, click on the circled button No.1. Search result will appear below. List (No.5B4) will be seen. The list will first show you the name, then the surname and e-mail id. You may check on checkbox present in this row to select the Shraddhavan as co ordinator. When you are done with selection, click on the circled button No.2 that says ADD CO-ORDINATOR. This will take you back to the previous window.
It will show Nandan Bhalwankar’s name as the chosen Seva Co-ordinator. You may choose multiple seva coordinators in the similar way. You also have the option to remove a co-ordinator. (No. 5B5)


This Co-ordinator will be your Claim Recommender at the first level. Then comes the option for the Seva Approvers. Seva Approver is your second level of Claim Approver. The Tulsipatra approved by the Co-ordinator will go to Claim Approver for final approval. We have to select A SEVA APPROVER in the same manner as Co-ordinator.
In the window below, Mr. Nikhil Bhalwankar has been chosen as the seva approver (No. 5B6)


Once again you will see the new bhakti seva submit screen. There you will see that Nikhil Bhalwankar has been chosen as seva approver (No. 5B7).


Then click on the button that says ‘SUBMIT’.Now your bhakti-seva request would have been sent for further recommendation and approval. Now you would again get to see ‘Bhakti-seva request’ page. (No. 5B-1)



Here, in this table, you will see your new seva request and it’s status will be shown as pending.
This seva request will go to-Seva Recommender and then for final approval to CEO. Till the time approval for seva request is not obtained, the status will be shown as “Pending”. First level seva approval is known as ‘Recommendation’. After recommendation, once the seva is approved the status will be shown as “Approved”. This seva can also be cancelled or rejected. Cancelled seva cannot be resubmitted for approval. 



Hari Om       Shreeram       Ambadnya

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